Position Summary:
The Assistant Finance Director plays a pivotal role in advancing the City's mission. This position assists with all Financial Services. Candidates should demonstrate strong expertise in budgeting, financial reporting, financial planning, and project accounting complemented by a proficiency in workflow analysis and statistical reporting. The Assistant Finance Director must exercise independent judgment and is expected to thrive in a role that demands both autonomy and minimal supervision.
Essential Functions:
Financial Management: Assists with all financial operations of the City, including internal
auditing, budget development, fund accounting, cash management, purchasing, accounting of expenditures and revenues, debt, maintenance of the City’s ERP system, and investment management.
Annual Audit: Prepares work papers according to GAAP and assists with the annual audit process to ensure compliance and accuracy in financial reporting.
Risk Management: Assumes responsibility for the City's risk management, specifically overseeing insurance policies and related strategies to mitigate risks.
Purchasing: Inform/train city personnel on proper purchasing procedures and manage all RFP/RFB/RFQ solicitations.
Capital Project Management: Oversees financial aspects of capital projects, including petitions, contracts, expense tracking, special assessments, reporting and proper record maintenance.
Grant Management: Assists in grant identification, application, and monitoring.
Interdepartmental Coordination: Collaborates with City departments and external agencies. Provide guidance and training on all internal financial processes.
Efficiency Improvement: Continuously evaluates and improves operational procedures for increased efficiency and effectiveness.
Economic Development: Assists Finance Director with processing and tracking economic development incentives such as IRB’s, CID’s, TIF’s, and other various economic development tools.
Special Assessments: Leads the special assessment process utilized by developers within the City from start to finish. Work with the City’s Financial Advising and Bond Counsel teams to ensure success.
Records Management: Scan, file, retrieve, maintain, transfer, store, archive and destroy department’s physical and electronic files in accordance with department record retention policy and relevant laws and regulations.
Undertake additional tasks as required by the Finance Director.
Skills and Abilities:
Effective multitasking abilities and independent initiative.
Strong communication skills, both verbal and written.
Ability to establish and maintain effective working relationships.
Proficiency in Microsoft Office, financial accounting software, and ERP systems (Tyler Technologies preferred).
The employee is expected to acquire the necessary information and skills to perform the job reasonably well within six months of employment.
Education and Experience:
Bachelor’s degree in Accounting, Finance, Public Administration, or a related field.
Experience: 3-5 years of similar or related experience.
Previous audit field work, tax experience, and bookkeeping experience preferred.
Familiarity with Federal, State, and local financial laws and regulations.
Familiarity of Generally Accepted Accounting Principals (GAAP) standards
Certificates, Licenses and other Legal Requirements:
Background check as is required from time-to-time by the City of Bel Aire, Kansas as well as local, state, and federal law.
Physical Requirements:
Office Environment.
Ability to perform sedentary physical work and ability to occasionally lift and carry up to 25 pounds.
Ability to stand, walk, sit, bend, crouch, reach, ride and perform a variety of similar body movements.
Possesses hand/eye/foot coordination adequate to operate office equipment including
keyboard, and to operate a vehicle.
Ability to talk and hear in person and by telephone.
Ability to see and read materials, letters, documents, and computer monitors.
Reasonable accommodation shall be made to enable individuals with disabilities to perform essential functions.