Assistant City Clerk - City of McPherson

Job Summary Responsible for providing citizen assistance, maintaining city records and performing other clerical and accounting duties for the City of McPherson. The position offers a wage range of $21.48–$30.91, depending on qualifications and experience. Job Competencies and Essential Job Functions Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Schedule, shift assignments, and work location may be changed at any time, as required by business necessity. • Provides customer service and helps direct citizens and visitors to appropriate contacts • Fields questions, concerns, and complaints from the general public • Performs general clerical duties, including opening and distributing mail, typing correspondence, filing, and entering revenue data into computer system • Serves as the Administrative Assistant to the City Administrator • Assists the City Clerk and Administration Department in preparing financial reports and financial statements • Issues occupation licenses, mobile home permits, precious metal licenses, and all code related city licenses while preparing required documentation • Maintains Cemetery Department records, including deeds, funeral and death records, sale of cemetery spaces and pre-payments • Assists with the sale of taxi tickets, para-transit receipts, disbursements, and reports • Maintains VIN inspection paperwork. • Manages miscellaneous office functions at City Hall, including printer services. • Provides back-up support to the City Clerk in all clerk functions, including: • The accurate recording of the City Commission proceedings, preparation of minutes, recording, indexing and filing of public record, distribution of public information. • The preparation of the weekly commission meeting agenda. • The custody of ordinances, other official documents, and other required records; Performs filing and codification of commission approved ordinances and solutions. • Serves as the backup custodian of the City Seal. Administers Oath of Office to Governing Body and appointed personnel; Acts as liaison between the City and the County Election office. • Serves as backup for access to public records and information by citizens, civic groups, the media and other agencies. • Fulfill signature requirements on various documents in the absence of the City Clerk. • Assists the City Clerk with other duties as necessary. • Assists in the Administrative Support Pool. • Enforces compliance with federal, state, and local regulations • Performs other duties as assigned • Complies with all organizational and departmental policies • Operates required equipment/tools • Maintains confidentiality of sensitive information (oral, written, or electronic) • Consistent and reliable attendance is required; employees must report to work regularly, on time, and in accordance with their assigned schedule Position Requirements and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Experience requirements: • High school diploma or equivalent • Degree in accounting, public administration, business or related field preferred Licenses / Certifications: • None required unless otherwise noted • Three years of similar or related experience Knowledge, Skills, and Abilities: • Thorough knowledge of office procedures, computers and bookkeeping • Ability to prepare reports and interpret written documents and data • Strong time management and prioritization • Independent work capability • Quick decision-making and sound judgment • Project and priority management • Strong communication and problem-solving skills • Proficiency in math, spelling, and computer use. • Professional and courteous demeanor • High attention to detail