Accounting Specialist
City of Park City, Kansas
Finance Department
The City of Park City is seeking a detail-oriented and dependable Accounting Specialist to join our Finance Department. Under the supervision of the Finance Director, this position is responsible for general ledger functions, accounts payable, financial reporting, audit preparation, and assistance with the annual budget process. This role requires strong accounting knowledge, accuracy, professionalism, and excellent organizational and communication skills.
Salary Range
$24.80 – $30.97 per hour
Key Responsibilities
• Perform general ledger functions, including journal entries and financial reporting
• Prepare monthly financial reports for City Council and Quarterly Treasurer’s Reports
• Assist with budget preparation, including salaries, benefits, and portions of the annual budget document
• Manage accounts payable functions including purchase orders, invoice processing, vendor records, and payment vouchers
• Prepare and issue 1099 forms and ensure compliance with IRS and state regulations
• Complete sales tax and water protection/clean drinking water fee reports
• Prepare audit work papers and assist during annual audits
• Review and process employee travel expense reports
• Deliver daily bank deposits
• Provide backup support to other Finance Department staff as needed
Qualifications
• High school diploma or GED required
• Minimum of three years of related accounting experience
• Degree in Accounting or related field preferred
• Strong knowledge of accounting procedures and financial reporting
• Proficiency in Microsoft Word and Excel
• Excellent attention to detail and organizational skills
Excellent Benefits Include
• 100% City-paid health insurance for employees
• Health Reimbursement Account (HRA)
• Dental, Vision, FSA, Life Insurance, Pet Insurance, and more
• KPERS and KPERS 457 Retirement Plans
• Vacation, sick leave, and 11 paid holidays
• Training and tuition reimbursement
• Longevity pay
• On-site fitness center access
• YMCA and local fitness club discounts
• Supportive team environment with opportunities for advancement
Accounting Specialist Job Description
City of Park City Finance Department
POSITION SUMMARY
Under the supervision of the Finance Director, the Accounting Specialist is a non-exempt position under FLSA. This position is responsible for intermediate accounting functions, including general ledger, preparation of audit work papers and monthly and quarterly financial statements, accounts payable, and assistance in some aspects of the budget process. The employee must be detail-oriented, function with a high degree of accuracy and professionalism, and possess strong accounting and analytical skills, as well as effective public relations, communication, and organizational skills.
ESSENTIAL FUNCTIONS
• Responsible for some general ledger functions including some journal entries, preparation and publication of Quarterly Treasurer’s Report, and preparation of monthly financial reports for Council;
• Assists with certain aspects of the internal budget preparation process, including but not limited to budgeted salaries and benefits, and responsible for portions of the budget document;
• Responsible for accounts payable functions including issuance of purchase orders, preparation of appropriations documentation, timely payment of invoices, printing payment vouchers, monitoring invoices for proper approvals and general ledger accounts, maintaining vendor records, reconciling vendor statements and resolving discrepancies, requesting W-9 forms from all new vendors prior to release of payment and requesting updated forms in compliance with IRS regulations, issuing sales tax exemption forms, project exemption forms, and annual 1099 forms according to federal and state regulations;
• Prepares sales tax report and water protection and clean drinking water fees report, and remits payments to the Kansas Department of Revenue in a timely and accurate manner;
• Reconciles the project accounting report to the general ledger monthly;
• Voids stale-dated checks, following requirements for submission of funds to the Unclaimed Property Division of the State of Kansas;
• Prepares audit work papers, and responds to auditor inquiries and requests for documents;
• Reviews and processes travel expense reports, monitoring for accuracy and conformance with City policies;
• Responsible for delivering the deposit to the bank daily;
• Assists the Utility Cashier/Receptionist positions as needed;
• Provides backup assistance to the Senior Accountant;
• Cross-trains on other functions;
• Follows department policies and procedures;
• Follows safety procedures and practices.
• Performs other duties as deemed necessary or assigned.
MARGINAL FUNCTIONS
• Serves as backup for preparing bills for miscellaneous items (e.g. mowing, damage to City property, property clean-up or demolition, Library insurance, Wild West parking lot, etc.);
• Prints and distributes monthly budget and detail expenditure reports to Department Heads;
• Documents all processes and procedures of the position, continually updating to reflect current practices.
ACCOUNTING SPECIALIST
POSITION REQUIREMENTS
Experience: Three years of similar or related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within six months of employment.
Education: A college degree in accounting or related field is preferred. A high school diploma or GED is required. Relevant college or training may be substituted for up to one year of experience.
Technical Skills: A thorough knowledge of accounting procedures and principles and mathematics is required. Must be highly proficient in Microsoft Word and Excel. This employee must be able to efficiently operate computers, printers, telephone systems, photocopiers, and other office equipment. The ability to type and perform 10-key with speed and accuracy, interpret data, follow department policies and procedures, and read and interpret written instructions, financial statements, reports, and other official documents is required. This employee must be highly accurate, detail-oriented, and possess strong accounting, organizational, public relations, and oral and written communication skills.
Problem Solving: Problem solving is a factor in this position. This employee encounters problems with errors in ledgers, data entry errors, and miscoded invoices. Serious problems are reported to the Finance Director.
Decision Making: Some decision making is involved in this position. This employee makes decisions about prioritizing daily work assignments and performing daily duties in the most efficient manner.
Supervision: This position is subject to supervision from the Finance Director. Does not have supervisory responsibilities over subordinate personnel.
Financial Accountability: This employee is responsible for accounting entries, department equipment and resources, assisting in the annual budget process, and timeliness in issuance of 1099s and all other aspects of the position.
Personal Relations: Frequent contact with the general public, co-workers, and supervisory personnel, and occasional contact with the organization's governing body is expected.
Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.
Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position.
The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.