City Clerk - City of Maize

Responsibilities:
• Responsible for compliance and maintenance of official documents maintained by the City Clerk, to include ordinances and records as directed by Kansas Statutes and City Policies
• Keeps and preserve the corporate seal of the city, administers oaths of office and attests to the mayor’s signature
• Act as the City Record’s Manager, to include policy, disposition schedules, and management of files
• Ensures filing of the City budget with the Sedgwick County Clerk as directed by law
• Ensures City Council Agendas are correct, complete, and published in a timely manner
• Attends City Council meetings and ensure the proper recording of official minutes
• Manages the Maize Cemetery District daily activities, to include customer service, selling of plots, scheduling interments, and coordinating vendors
• Responsible for execution and filing of documents as required by law
• Serves as secretary for the Public Building Commission when applicable
• Attests to licenses and permits
• Promotes good will of the City of Maize
• Performs other duties as assigned

Skills:
• Ability to handle legal documents, recognize and maintain confidential information
• Working knowledge of efficient office procedures, computer applications and software programs
• Ability to establish and maintain effective working relationships with peers, supervisors, city officials, related agencies and citizens
• Ability to research, analyze and present data accurately with attention to detail
• Ability to provide reliable, high-quality information and consistent service
• Must possess good organizational skills, effective communication skills, and the ability to prioritize, plan, and work independently and efficiently with minimal supervision
• Ability to work in a fast-paced environment to meet scheduled deadlines and perform all duties accurately with attention to detail

Education:
• Bachelor’s degree in business, finance, public administration or related field preferred
• Municipal Clerk Certification preferred. Must be obtained within (4) years of hire
• Required to be appointed as a registered notary within (3) months of hire

Experience:
• Minimum three (3) years’ experience in business, office administration, or related field
• Previous experience as a Municipal Clerk preferred