Administrative Coordinator - City of Maize

Administrative Coordinator
City of Maize – Maize, KS
Full-Time | Non-Exempt | Benefits Eligible

The City of Maize is seeking a detail-oriented, organized, and customer-focused Administrative Coordinator to join our team! This position plays a key role in supporting city operations, utility billing, community events, and customer service.

Key Responsibilities:

• Performs maintenance of water, wastewater, and stormwater utility accounts
• Ability to explain city utility rate structures for billing inquiries
• Processes meter reading data; assists in utility billing and reconciliation activities
• Pursues collection of delinquent utility accounts, including preparation of mailings
• Acts as Records Manager, including policy, disposition schedules, and management of files
• Manages Maize Cemetery District daily activities, to include customer service, selling of plots, scheduling interments, and coordinating vendors.
• Provides direct support for community events as needed, to include event planning, coordination, and event activities as assigned
• Supports Assistant City Manager with communication coordination activities as needed
• Maintains knowledge of customer service desk duties, serve as primary backup
• Serves as Park and Tree Board Secretary, preparing agendas and publishing minutes
• Manages administrative projects and provides support to others as needed
• Serves as a registered notary public
• Promotes the good will of the City of Maize
• Performs other duties and tasks as assigned

What We’re Looking For:

• Strong organization and time-management skills
• Excellent written and verbal communication
• High attention to detail and data accuracy
• Experience handling confidential information
• Comfortable working both independently and collaboratively
• Proficiency in office software and technology

Education & Experience:

• High school diploma or equivalent required; bachelor’s degree preferred
• Minimum 3 years in office administration or clerical support
• Ability to become a registered notary within 3 months of hire

Other Requirements:

• Willingness to attend occasional evening meetings and weekend events
• Strong commitment to customer service and community engagement
• Successful completion of a fingerprint-based criminal background check

Why Work for the City of Maize?
We’re a growing community with a small-town feel, committed to excellence in public service. As a valued member of our team, you’ll have opportunities to contribute to meaningful projects, interact with residents, and support citywide initiatives.

Job Type: Full-time

Pay: $20.65 - $29.17 per hour

Expected hours: 40 per week

Benefits:

• Health Insurance (Minimum 80% Covered By Employer)
• Dental insurance (80% Covered by Employer)
• Vision insurance (80% Covered by Employer)
  
• Employee assistance program
• Flexible spending account
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person