City of Park City

Police Records Administrator - City of Park City

Park City, KS


Police Records Administrator

Park City is growing, come and grow with us where the future is bright!

Are you ready to work for a vibrant community that is experiencing tremendous growth? We are offering a $3000 sign-on bonus, exceptional benefits and we’ve just revamped our pay scale to attract the finest professionals to come and join our team!

The City of Park City is seeking someone who is eager to work for our outstanding Police Department as a Police Records Administrator. The person we are looking for will be a dependable, detail-oriented individual with strong computer, organizational, communication, and public relation skills.

This position will conduct data entry to ensure compliance with NIBRS and KIBRS, maintain police records for the police department, serve as the police department TAC and LASO backup to the Records Administrator, and other tasks as assigned. The employee in this position should possess effective communication and good public relation skills.

A high school diploma or GED is required, and technical training or college credit is preferred. Three years of similar or related experience is preferred. Candidate must be experienced with Microsoft Office Suite, including Word, Excel, Access, and Power Point. Experience with desktop publishing software would be beneficial. Experience with Incode9, Kansas Criminal Justice Information System Data Base, NCIC Terminals, Tyler Incode 9, Tyler New World Enterprise, Tyler Enterprise Mobile, Tyler Brazos e-ticket Systems, Digiticket e-ticket Systems, Getac Video Systems, MSO Excel, MSO Word, would be a plus.

Must be able to pass a drug screen and background check and testing at the Workforce Center. Must possess a valid Kansas driver’s license as an essential function of the position.

The Police Records Administrator offers a rewarding career with a competitive salary, pay range of $18.50 to $27.70 per hour and an exceptional benefit package, to include:

o   Health insurance where the City pays 100% of the premium

o   City funded Health Reimbursement Account to offset insurance deductible, coinsurance, and copays

o   Dental, Vision, Flexible Spending Account, LegalShield, AFLAC, 3-1 Supplemental, Short-term Disability, Life Insurance, Pet Insurance

o   KPERS Retirement and KPERS 457 Deferred Compensation

o   Vacation, Sick Leave and 11 paid Holidays

o   Training Opportunities and College Tuition Reimbursement

o   On-site fitness facility

o   Wellness Initiatives that include discounted membership to YMCA or area fitness clubs

o   Employee Assistance Program to provide counseling and education to employees and their families


City of Park City                                                                                           POLICE DEPARTMENT



Under the supervision of the Support Services Commander this is a non-exempt position under FLSA. This employee is responsible for performing a variety of functions to support the community policing efforts of the Police Department, including code enforcement and animal control, and the Municipal Court. Assigned to the Police Department, this position will perform duties to include data entry and retrieval of information, transcription of audio and or video recordings, maintenance of files, records and other clerical duties, answering phones, providing citizen assistance. The employee should possess excellent communication, organizational, clerical, computer and public relations skills.



·         Assures all cases are NIBRS and KIBRS compliant and enters records into the department’s Records Management System (RMS).

·         Serves as Local Agency Security Officer (LASO) or a backup (LASO).

·         Oversees or assists with the overseeing of connection and usage of all Kansas Criminal Justice Information Systems (KCJIS) workstations within the agency, to ensure all KCJIS policies are strictly adhered to.

·         Serves as Terminal Agency Coordinator (TAC) or a backup (TAC).

·         Oversees or assists in the overseeing of National Crime Information Center certifications and re-certifications for the agency.

·         Assists the KHP Training and Audit Unit with the agency’s biennial audit, security spot-checks, and any investigations of security violations.

·         Maintains or assists in maintaining the warrant file system, forwarding warrants to other law enforcement agencies with jurisdiction, clearing warrants from KBI database as required.

·         Serves as the official custodian of criminal history records information (CHRI) and criminal justice information (CJI) and coordinates dissemination of police reports to other official agencies, investigations, district attorney’s offices, insurance companies, parole officers and members of the public as required or allowed by law.

·         Answers telephone calls and directs them to appropriate personnel. Greets the public at the police department window at the Administration Center and provides assistance as needed.

·         Reports traffic accidents to KDOT.

·         Reports DUI arrest information to the Kansas Department of Revenue.

·         Enters police reports into the Kansas Criminal Justice Information Systems.

·         Enters information from traffic citations and Uniform Criminal Complaints as needed.

·         Maintains secured entrance to the Records Office.

·         Prepares Uniform Criminal Report for the KBI.

·         Prepares other crime data reports as needed.

·         Researches and completes NCIC.

·         Follows department policies and procedures.

·         Performs other duties as deemed necessary or assigned.



·         Reports arrest log to Court Clerk as needed.

·         Serves as Notary Public.

·         Orders supplies for the office as needed

·         Generates and maintains form file for police officers’ use

·         Generates and disseminates department activity stats


 Experience: Three years of similar or related experience is preferred. The employee is expected to have acquired the necessary information and skills to perform the job reasonably well within twelve months of employment.

Education: A high school diploma or GED is required. Some technical training or some college credit in Business Administration, General Administration or Criminal Justice is preferred. An employee in this position must be willing to pursue additional training as available for network support; criminal history records information, TAC, LASO, Kansas Open Records Act, Kansas Open Meetings Act, KIBRS, NIBRS, research methods, computer applications for crime analysis, fundamentals of crime analysis and other required software applications.

Technical Skills: A thorough knowledge of office procedures, computers, typing, mathematics, research and analysis is required. This employee must be able to operate computers, photocopiers, telephone systems, and other office equipment. To concentrate on tasks in the presence of distractions, and to read and interpret legal documents, letters, forms, and written instructions is required. This employee should possess excellent organizational, oral and written communication skills. The employee should be experienced with the Microsoft Office Suite, Microsoft desktop and server operating systems, as well as the department’s Records Management System (RMS), and possess an understanding of databases.

Problem Solving: Problem solving is a factor in this position. This employee encounters problems with network systems and software applications, citizen concerns and complaints and equipment malfunctions. The employee works together with the Police Lieutenant to resolve records storage, retention, and retrieval problems.

Decision Making: Some independent decision making is involved in this position. This employee makes decisions about network support, routing citizen complaints, and performing daily duties in the most efficient manner.

Supervision: This position does not have supervisory responsibilities over subordinate personnel.

Financial Accountability: This employee is responsible for department equipment and resources and is required to be bonded.

Personal Relations: Daily contact with the general public, co-workers and supervisory personnel and the organization's governing body is expected.

Working Conditions: Adverse working conditions existing within this position are minimal, however there will be times the position will be expected to be exposed to evidence (videos and or images etc.) that could be disturbing.

Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position.

Software & Applications: Kansas Criminal Justice Information System Data Base, NCIC Terminals, Tyler Incode 9, Tyler New World Enterprise, Tyler Enterprise Mobile, Tyler Brazos e-ticket Systems, Digiticket e-ticket Systems, Getac Video Systems, MSO Excel, MSO Word.