City of Park City                                                                                   POLICE DEPARTMENT

POSITION SUMMARY

Under the supervision of the Support Services Commander, the Police Records Administrative Assistant is a non-exempt position under FLSA that performs general administrative and network support duties. This position is responsible for providing support and assistance to the Chief of Police, Operations Captain, Support Services Commander and the Police Records Section. This position will assist with data entry to ensure compliance with NIBRS and KIBRS, assist in maintaining records for police department expenditures, case evidence research and other reports and data entry as needed. The employee in this position should possess effective communication and good public relation skills.

ESSENTIAL FUNCTIONS

·         Assists the Chief of Police in administrative duties such as acquiring purchase orders.

·         Prepare and deliver quotes for services and products as requested.

·         Assists in researching case evidence for preparation and delivery of disposal order requests to applicable courts.

·         Assists with the purging of old case materials, video and physical evidence.

·         Assist records staff with the locking of video evidence in cloud or other storage platforms.

·         Follows department policies and procedures.

·         Serve as a Notary of Public

·         Must possess a valid Kansas driver’s license as an essential function of the position.

MARGINAL FUNCTIONS

·         Enters police reports into the Kansas Criminal Justice Information System as needed

·         Enters Information from traffic citations and Uniform Criminal Complaints as needed

·         Reports case information & generate copies to Court Clerk as needed

·         Serves as Notary Public

·         Assists the general public as needed

·         Releasing impounded vehicles to registered owners

·         Orders supplies for the office as needed

·         Generates and maintains form files for police officer’s use

·         Answers telephone calls and directs to appropriate personnel

·         Assist citizens at the records window as needed

·         Performs other duties as deemed necessary or assigned

POLICE ADMINISTRATIVE ASSISTANT POSITION REQUIREMENTS

Experience: Three years of similar or related experience is preferred. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within twelve months of employment.

Education: A high school diploma or GED is required. Some technical training or some college credit is preferred. An employee in this position must be willing to attend additional training as available for network access; criminal history records information, KORA, KOMA, KIBRS, NIBRS, and other required training that will be provided by the police department.

Technical Skills: A working knowledge of office procedures, computers, typing, mathematics, basic research and analysis is required. This employee must be able to operate computers, photocopiers, telephone systems, and other office equipment. To concentrate on tasks in the presence of distractions, and to read and interpret legal documents, letters, forms, and written instructions is required. This employee should possess excellent organizational, oral and written communication skills. The employee should be experienced with the Microsoft Office Suite, Microsoft desktop and server operating systems, and possess an understanding of databases.

Problem Solving: Problem solving is a factor in this position. This employee encounters problems with network systems and software applications, citizen concerns and complaints and equipment malfunctions. The employee works together with the Support Services Commander and Investigations Sergeant to resolve issues with evidence storage, archiving and disposal.

Decision Making: Some independent decision making is involved in this position. This employee makes decisions about, routing citizen complaints, and performing daily duties in the most efficient manner.

Supervision: This position is supervised by the Support Services Commander but will at times be subject to supervision from the Chief of Police and or the Operations Captain.

Financial Accountability: This employee is responsible for department equipment and resources and is required to be able to be bonded.

Personal Relations: Daily contact with the general public, co-workers and supervisory personnel and the organization's governing body is expected.

Working Conditions: Adverse working conditions existing within this position are minimal, however there will be times the position will be expected to be exposed to evidence (videos and or images etc.) that could be disturbing.

Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position.