Public Works Administrative Assistant - City of Park City
Park City is growing, come and grow with us where the future is bright!
Are you ready to work for a vibrant community that is experiencing tremendous growth? We are offering a $3000 sign on bonus, offer exceptional benefits and we’ve just revamped our pay scale to attract the finest professionals to come and join our team!
Under the supervision of the Director of Public Works, the Administrative Assistant/Public Works is responsible to organize and support the work and processes of the Public Works Department. This employee must be detail-oriented, function with a high degree of accuracy and professionalism, possess strong organizational, public relations, accounting, oral and written communication skills, and have the ability to maintain confidentiality.
Experience: Two years of similar or related experience is required.
Education: A high school diploma or GED is required. College or training be substituted for some experience.
The Administrative Assistant/Public Works offers a rewarding career with a competitive salary, pay range of $19.49 – $28.82 per hour, and an excellent benefits package, to include:
o Health insurance where the City pays 100% of the premium
o City funded Health Reimbursement Account to offset insurance deductible, coinsurance, and copays
o Dental, Vision, Flexible Spending Account, LegalShield, AFLAC, 3-1 Supplemental, Short-term Disability, Life Insurance
o KPERS Retirement and KPERS 457 Deferred Compensation
o Vacation, Sick Leave and 11 paid Holidays
o Training Opportunities and College Tuition Reimbursement
o On-site fitness facility
o Wellness Initiatives that include discounted membership to YMCA or area fitness clubs
o Employee Assistance Program to provide counseling and education to employees and their families.
Testing will be required for this position. Must be able to pass a background check and pre-employment drug screen.
ADMINISTRATIVE ASSISTANT/PUBLIC WORKS City of Park City Public Works Department POSITION SUMMARY
Under the supervision of the Director of Public Works, the Administrative Assistant/Public Works is a non-exempt full-time position under FLSA. This position will be responsible to organize and support the work and processes of the Public Works Department. This employee must be detail-oriented, function with a high degree of accuracy and professionalism, possess strong organizational, public relations, accounting, and oral and written communication skills.
ESSENTIAL FUNCTIONS • Serve as Administrative Assistant to the Public Works Director and Department Supervisors, performing administrative and clerical duties; • Respond to telephone calls and counter inquiries related to the Public Works Department; • Prepare, update, and maintain applications forms and other departmental forms; • Prepare, update and maintain all departmental inventories utilizing provided software; • Provide ongoing support to departmental staff for sourcing, purchasing, scheduling and reporting related to daily activities and other miscellaneous functions; • Organize and maintain department’s filing system including applications; plans & specifications; plats; reports; meeting agendas & minutes; time sheets; service orders; and other department documents. It is the responsibility of this position to ensure all department and division records, general correspondence, and other communications are filed systematically and maintained under the recordkeeping procedures and data processing software of the city; • Provide assistance in researching, preparing, and monitoring the departmental budget; • Complete research of payments and invoices to determine appropriateness, perform budget coding; process billing; review and authorize the payment of invoices; • Track and process department time sheets to ensure accuracy and that they are forwarded to the payroll department in a timely manner; • Assist the Director of Public Works on various projects, as assigned; • Perform other duties as assigned, such as but not limited to submitting 811 calls/utility requests, service orders and meter installations and notifications.
MARGINAL FUNCTIONS • Assist other departments as needed; • Document all processes and procedures of the position, continually updating to reflect current practices;
Experience: Two years of similar or related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within three months of employment.
Education: A high school diploma or GED is required. College or training may be substituted for some of the experience.
Technical Skills: A working knowledge of office procedures and principles, mathematics, computers, word processing, and spreadsheets is required. This employee must be able to efficiently operate a variety of software, computers, printers, telephone systems, copiers, and other office equipment. The ability to type and perform 10-key with speed and accuracy, interpret data, follow department policies and procedures, and read and interpret written instructions, reports, and other official documents is required. This employee must be detail-oriented, function with a high level of accuracy and professionalism, and possess strong organizational, public relations, accounting, and oral and written communication skills.
Problem Solving: Problem solving is a factor in this position. This employee encounters problems with errors in time sheets and invoices, citizen concerns and complaints, and scheduling priorities. Serious problems are reported to the Director of Public Works.
Decision Making: Some independent decision making is involved in this position. This employee makes decisions about prioritizing daily work assignments, resolving citizen complaints, and performing daily duties in the most efficient manner. Supervision: This position is subject to frequent supervision from the Director of Public Works. Does not have supervisory responsibilities over subordinate personnel. Financial Accountability: This employee is responsible for equipment and department resources and may have assigned tasks related to the annual budget.
Personal Relations: Contact with the general public, coworkers, supervisory personnel, and appointed board and committee members is expected. Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.
Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position. Frequently required to sit, occasionally required to stand; walk and stoop, kneel and crouch. The employee must be able to occasionally lift up to 20 pounds.
The specific statements shown in each section of this description are not intended to be all inclusive.